FEDERAL WORK STUDY
Federal Work-Study (FWS) provides part-time jobs for undergraduate and graduate students with financial need, allowing them to earn money to help pay education expenses. The program encourages community service work and work related to the recipient’s course of study.
If you’re an undergraduate, you’re paid by the hour. No FWS student may be paid by commission or fee. The college must pay you directly (unless you direct the college to do otherwise) and at least monthly.
Wages for the federal work-study program must equal at least the current federal minimum wage but might be higher, depending on the type of work you do and the skills required. The amount you earn can’t exceed your total FWS award. When assigning work hours, your employer and financial aid counselor will consider your award amount, your class schedule, and your academic progress; student must maintain a cumulative GPA of no less than a 2.0 at the end of each semester.
If you are interested in a work-study position email your cover letter and resume to Mary Durkin.
Academic Success Assistant
Position purpose
Academic Success Assistants (ASA) perform administrative/clerical work for various units of the Division of Academic Success. They are assigned to offices and projects by the division’s executive assistant as needed.
Hours: Monday to Friday; scheduled around classes; occasional evenings.
Major Responsibilities/Duties/Functions/Tasks
- ASAs will have a number of different responsibilities, which may include:
- Staffing the College’s Zoom Front Desk; this includes being available on Zoom to answer questions, keeping apprised of common questions and answers and relaying guests questions and concerns to supervisors.
- Performing administrative tasks, including answering emails, organizing documents (physical and/or virtual), making phone calls and performing data entry.
- Performing research and data gathering projects as directed.
- Maintaining facilities, including the Academic Success Center pantry.
- Scheduling meetings and following up with attendees, potentially through Starfish.
- Providing technical support for the Office of Distance Learning.
- All other duties as assigned.
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- High School diploma or equivalent
- Candidates must be currently enrolled in a two or four year degree program at the College.
Professional Skills
- Ability to communicate and write in business English;
- Ability to use Microsoft Excel for basic spreadsheets;
- Demonstrated professionalism, including attending meetings in a timely fashion and following up on goals and deadlines;
- Demonstrated verbal communication, including the ability to listen to concerns and provide appropriate information;
- Ability to multitask, as ASAs may be shared across multiple offices in the division of academic success.
Reasoning Ability
- Ability to understand and follow directions;
- Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
- This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
- Remote work will be required for all or part of the assignment. The employee needs to be able to connect to Zoom and participate in meetings with video and audio enabled.
Preferred:
- In-depth knowledge of Zoom and D2L.
- Knowledge of recording or editing video.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
Provides support to the Athletic Administrator during all athletic programs. Assists athletic administration with daily office tasks which include filing, sorting, copying, organizing and delivering. The athletic aid will provide friendly and courteous customer service. All institutional safety policies and procedures will be enforced.
Hours: Part-time; Varies with student. Some evening and weekend hours required.
Major Responsibilities/Duties/Functions/Tasks
- Provides assistance to the Athletic Administrator;
- To oversee and enforce the rules and regulations;
- Immediately contact security personnel during emergencies;
- Performs daily office tasks in the Athletic office.
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- Must have a GED or a high school diploma. Students should have 1-2 years work experience in a customer service-based setting.
Professional Skills
- Candidate must have great customer service, organizational, and communication skills. It is important for the candidate to be assertive in this position.
Reasoning Ability
- Candidate must have great communication skills, as well as, strong written and verbal skills. Must be team oriented. Computer software skills are vital. Some alphabetized filing may be required.
Work environment and physical functions
- Generally an employee needs to be able to sit, stand, and navigate all necessary information in the athletic office and or equipment room.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
The work study assistant to the Bursar office will assist with the daily duties and procedures associated with the Bursar office.
Hours: Monday to Friday. Some evening and weekend hours required.
Major Responsibilities/Duties/Functions/Tasks
- File a student’s documents in the student accounts office;
- Prepare bills and letters to be mailed to students;
- Assist completing refund’s packages;
- Assist preparing accounts to send to collection agencies;
- Answer walk-in, students, parents and employee inquiries;
- Distribute refund checks to students;
- Scan and attach refund documentation to the student’s account into the system;
- Assist with the registration process;
- Assist in calculation of tuition and fees to students based on the student’s estimated charges and aid;
- Answer phone inquiries;
- Perform any additional duties assigned by the supervisor
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- High School diploma or equivalent
- Associate degree or some college credits preferred
- Customer service experience preferred
Professional Skills
- A strong commitment to high quality customer service;
- Superior attention to detail and time management skills;
- Ability to respond and interact appropriately to all customers and to seek assistance if unable to respond to an inquiry;
- Solid computer skills
Reasoning Ability
- Ability to calculate figures and amounts for students;
- Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
- This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
Preferred:
- Bilingual – English and Spanish
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
Assists with the projects in the Registrar office.
Hours: Monday to Friday. 8-10 hours weekly.
Major Responsibilities/Duties/Functions/Tasks
- Prepares folders for imaging;
- Make copies of student records;
- File documents as needed.
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- High School diploma or equivalent
- Working knowledge of Microsoft Office
Professional Skills
- Organizational skills
- Ability to communicate
- Flexibility and computer skills
Reasoning Ability
- Ability to understand and follow directions;
- Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
- Capacity to lift up to 50 pounds;
- This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
To provide assistance with general and administrative tasks relating to financial aid operations and programs. The financial aid office assistant is responsible for maintaining a clean, quiet, work area for students.
Hours: Monday to Friday. 3 days/week, flexible; 9-12 hours weekly; evenings and weekends may apply.
Major Responsibilities/Duties/Functions/Tasks
- Prepare folders, make copies of student records, file documents as need.
- Schedule student/alumni appointments, handle office’s main phone line and organize and file important documents;
- Communicate with students and alumni regarding events and services;
- Help promote office services and events to Vaughn community;
- Assist students with FAFSA and TAP Application
- Provide overall general office administrative support
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- High School diploma or equivalent
- Working knowledge of Microsoft Office
- Candidates must be currently enrolled in a two or four year degree program at the College.
Professional Skills
- Excellent communication and writing skills;
- Superior customer service and coordination skills;
- Quick learner, highly organized and attentive;
- Professional, net appearance.
- Reliable and respectful;
- Knowledge of Microsoft Word, Excel and Powerpoint
Reasoning Ability
- Ability to understand and follow directions;
- Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
- This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
Preferred:
- Previous customer services experience, but not required;
- Strong computer skills, including Excel and Publisher preferred.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
To support Vaughn’s flight degree programs by assisting lab manager and students with clerical work and basic maintenance in flight simulator lab environment.
Major Responsibilities/Duties/Functions/Tasks
- Scheduling students and assistance in assigning lab simulator instructors;
- Reporting simulator discrepancies immediately to sim lab manager, filling out discrepancy reports;
- Basic maintenance of simulator equipment (cleaning, vacuuming, assuring good appearance)
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- Students enrolled in any of the college’s aviation programs are preferred.
Professional Skills
- Ability to communicate scheduling matters to students and simulator lab instructors.
Reasoning Ability
- Ability to work with instructors, students, and college administration to meet the standard academic requirements for course completion.
Work environment and physical functions
- This position is located in a laboratory environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The lab equipment either individually used or shared with a department is the responsibility of all employees.
Preferred:
- Students enrolled in any of the College’s aviation programs are preferred.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
To support the office of institutional advancement with basic administration duties.
Hours: Monday to Friday. 3-4 days/week, flexible; 9 hours weekly.
Major Responsibilities/Duties/Functions/Tasks
- Provide general administrative and clerical support including mailing, scanning, filing and data entry;
- Assist with planning and executing engagement events;
- Prepare and modify documents including reports, email and memos.
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- High School diploma or equivalent
- Working knowledge of Microsoft Office
- Candidates must be currently enrolled in a two or four year degree program at the College.
- Willing to learn competencies on the Raiser’s Edge database.
Professional Skills
- Excellent communication and writing skills;
- Superior customer service and coordination skills;
- Quick learner, highly organized and attentive;
- Professional, net appearance.
- Reliable and respectful;
- Knowledge of Microsoft Word, Excel and Powerpoint
Reasoning Ability
- Ability to understand and follow directions;
- Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
- This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
Computer Lab Assistants are responsible for providing assistance to the Vaughn College community. You are the first contact person for individuals seeking technical help with computer related issues. You will perform basic computer troubleshooting, including course specific software and printer maintenance. Computer Lab Assistants are responsible for maintain a clean, quiet work area for students.
Hours: Monday to Friday. Evenings and weekends may be required; 10 hours weekly.
Major Responsibilities/Duties/Functions/Tasks
- Ensure overall customer satisfaction
- Ability to work evenings, weekends and/or holidays to accommodate College needs;
- Assist in installation of software and hardware in all areas with computers;
- Troubleshoot software including Microsoft Office, Catia, Nastran, Patran, Solid Works etc.;
- Run updates in the PC, CAD, Graphic and Library lab (ex. anti-virus, Microsoft, Adobe, etc.);
- Ensure printers have toner and paper and troubleshoot printing issues;
- Escalate difficult technical problems by seeking timely advice or assistance from technical support;
- Keep customer apprised of progress during maintenance or a down system situation;
- Any other job responsibilities as assigned within scope of position.
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- Previous computer support experience preferred.
Professional Skills
- Basic computer skills.
Reasoning Ability
- Ability to understand and follow directions;
- Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
- Must be able to lift up to 30 pounds without assistance;
- Must be able to sit and/or stand for long periods of time, as well as be able to frequently kneel, bend, squat, sit and twist;
- Ability to work autonomously with minimal supervision
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
Assist with the proper distribution and processing of mail and packages as well as with orders and maintain the central store and keep track of inventory.
Hours: Monday to Friday. 10 a.m. to 2 p.m. or 11 a.m. to 3 p.m.
Major Responsibilities/Duties/Functions/Tasks
- Operates mail service equipment: postage, complex inserts, sorters, bar codes and fax machines;
- Cleans and adjusts machines daily
- Serves as a liaison for mail service and other departments;
- Delivers supplies, material as needed;
- Sorts, distributes and collects US mail, UPS and FedEx mail/packages. Tracks and maintains records and logs of mail;
- Maintain the inventory of supplies, periodically checks the level of supplies and orders appropriately.
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- High School diploma or equivalent
- Working knowledge of Microsoft Office
Professional Skills
- Organizational skills, ability to communicate, flexibility and computer skills.
Reasoning Ability
- Ability to understand and follow directions;
- Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
- Capacity to lift up to 50 pounds.
- This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
Preferred:
- Bilingual
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
The work-study assistant will assist with the day-to-day operations for the Residence Life and Housing Office of the Vaughn College Residence Hall. The position involves a variety of duties, some of which includes: helping to report and follow up on maintenance needs and work order requests; organizing room keys; delivering mail; creating event flyers and informational notices for residents; assisting the director of residence life and housing with event planning and meeting details, and more.
Hours: Monday to Friday; flexible, during business hours; up to 15-20 hours weekly.
Major Responsibilities/Duties/Functions/Tasks
· General clerical duties including but not limited to filing, data entry, type letters/minutes, creating and posting notices and posters;
· Organizing office areas and supplies; creating lists of needed supplies for office and housing operations as well as events;
· Providing research assistance as needed regarding for campus initiatives, events and activities;
· Assisting the director of residence life and housing during business hours, as well as other professional staff in the student affairs division.
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
· High School diploma or equivalent
Professional Skills
· Good communication and writing skills;
· Strong customer service and coordination skills;
· Quick learner, highly organized and attentive;
· Professional, neat appearance;
· Reliable and respectful.
Reasoning Ability
· Ability to understand and follow directions;
· Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
· This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
Preferred:
· Strong computer skills, particularly for Microsoft Office Word and Excel, as well as flyer-making abilities using programs such as Publisher.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****
Position purpose
The work-study assistant will serve primarily to carry out the daily operations of the Student Affairs and Activities staff and assist in planning and organizing campus wide programming. The position involves a variety of duties, including: creating, editing and publishing student affairs/student activities calendar/newsletters, selling tickets, working with the campus activities calendar, organizing and publicizing events; and assisting the assistant director of student activities with program and meeting details.
Hours: Monday to Friday; flexible; 15-20 hours weekly.
Major Responsibilities/Duties/Functions/Tasks
- Design and develop marketing materials, including but not limited to posters, flyers, newsletters;
- Attend and assist with campus wide events;
- General clerical duties including but not limited to filing, data entry, type letters/minutes, notices and posters;
- Provide research assistance as needed, contribute ideas for campus events and activities;
- Assist the assistant director of student activities and other professional staff in student affairs.
**Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Requirements
- High School diploma or equivalent
- Working knowledge of Microsoft Office Suite, Publisher and/or Adobe Photoshop, Illustrator
Professional Skills
- Excellent communication and writing skills;
- Superior customer service and coordination skills;
- Quick learner, highly organized and attentive;
- Professional, net appearance.
- Reliable and respectful;
Reasoning Ability
- Ability to understand and follow directions;
- Ability to define problems, collect data, and establish facts and draw valid conclusions.
Work environment and physical functions
- This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
Preferred:
- Strong computer skills, marketing skills including Excel and Publisher preferred.
****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****