Welcome to the Student Accounts Office
The student accounts office is committed to helping students and families meet their financial obligations with the College by providing superior customer service while keeping a student’s best interest as our primary goal.
The office is responsible for accurately managing, billing and collecting student accounts and for the disbursement of financial aid to support our departmental mission. We handle the collection of delinquent accounts, refunding and accounting of tuition, and other institutional receivables, oversee monthly payment plans, discounts, deferred tuition payments, special programs, refunds and all departmental transactions.
Our staff provides these services in a professional, courteous manner during office hours, and we also offer automated services allowing business to be conducted 24 hours a day, seven days a week online.
Hours of Operations
- In person office hours: Monday through Friday, from 9 a.m. to 5 p.m.
To reach a student accounts’ representative:
- Email us at studentaccounts@vaughn.edu and one of our student accounts advisers will set up a time to contact you.
- Phone: 718.429.6600, ext. 180; we will get back to you within 24 hours.
- Zoom Meeting ID: 935 812 441
- Student Accounts Zoom Hours: Monday through Friday, from 9 a.m. to 5 p.m.
Online Services
Students can review their semester statements by logging into Sonis and setting up a Nelnet payment plan online 24/7. Nelnet Campus Commerce is a third-party company that administers the student payment plans.
- Visit sonis.vaughn.edu
- Log in using your Student ID and Password
- Click on “Billing”
- Click on “Financials”
- Select Year and Semester
- Click on “Student Statement” to review your bill
- Click on “Make a Nelnet Payment Plan” to make a payment plan
- Discover more about making payment plans
Students can make one-time payments to their accounts online 24/7 by using our convenient student online payment system.
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- Visit vaughn.edu
- Click “Vaughn Portal” top right
- Log in using your Vaughn email and Password
- Click on “Online Student Payments” under Resources
- Proceed to enter the payment amount and information
- Preferably provide your Student ID# and/or Date of Birth for verification purposes
International students can settle tuition payments in their home currency, while taking advantage of low exchange rates, convenient payment tracking options and multilingual customer support.
- Visit vaughn.edu
- Click “Vaughn Portal” top right
- Log in using your Vaughn email and Password
- Click on “International Online Student Payments” under Resources
- Proceed to enter the payment amount and the country you are paying from
- Select your payment option and follow the prompts
View this video for step-by-step instructions on how to make a payment with PayMyTuition.
The acceptance deposit reserves the student’s place in class and is credited in full toward tuition, provided that the applicant begins classes within one year of the originally scheduled enrollment date. Requests for waiver of the one-year limit should be submitted to the associate director of admissions.
Nonrefundable acceptance deposit of $200 ($600 US for international students) is required within one month after the applicant is notified of acceptance.
Students incur a financial tuition liability starting the first day of classes based on our institution’s academic calendar. See below for the tuition and housing refund schedule.
| Time of Withdrawal | Fall/Spring/ATI Semester | Summer I and II |
|---|---|---|
| Prior to the first day of Semester | 100 percent | 100 percent |
| During first calendar week | 90 percent | 75 percent |
| During second calendar week | 75 percent | 50 percent |
| During third calendar week | 50 percent | 25 percent |
| During fourth calendar week | 25 percent | 0 percent |
| After fourth calendar week | 0 percent | 0 percent |
You can find information on the review process and financial aid eligibility here.
Common Questions
Why am I being charged a general fee?
In accordance with Vaughn College policy on Fees, the College charges general fees to all enrolled students to finance activities that are part of the enrollment.
Why did not receive a financial aid offer letter?
If you applied for financial aid but haven’t received an award notification, or if you were awarded aid, you don’t see it reflected on your bill, please check the following:
- Did you file the FAFSA for the correct aid year?
- Did you list Vaughn federal school code 002665 on your FAFSA application?
- Did the Office of Financial Aid send you an email or letter requesting information after you filed your FAFSA?
- If your FAFSA was rejected or selected for verification, did you submit new or corrected documentation?
- Did you secure your federal loans by completing the Entrance Counseling and Master Promissory Note (MPN)?
- For current students continuing their studies, have you registered or pre-registered for at least six credits.
- Are you matriculated in a degree program?
- Do you have a Vaughn.edu email address listed on Sonis?
- Does your email spam filter block emails from vaughn.edu addresses?
- Do you have the correct permanent address listed for yourself on Sonis?
- Did you receive a letter about your academic progress?
- For New York State residents:
- Did you complete the Tuition Assistance Program (TAP)?
- Did you list Vaughn state school code 2235 on your application?
- Were you required to complete a state residency application?
Contact Financial Aid at financialaid@vaughn.edu, zoom meeting ID: 678.686.441, or phone number: 718-429-6600 ext. 100 with any questions.