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Join the dedicated faculty and staff at Vaughn College. As a growing, accredited institution and an EEO/AA employer, we're continually looking for qualified individuals for both faculty and non-faculty positions.

Administrative Assistant for Student Affairs

Posted: 03/24/2014

Description

Reporting directly to the Associate Vice President of Student Affairs (AVPSA) the administrative assistant will provide administrative and clerical support and program assistance to the AVPSA and the department of student affairs. This creative and energetic professional will be responsible for the oversight, management and administration of student affairs office services by implementing administrative systems, procedures and policies while coordinating, monitoring and tracking administrative projects. The administrative assistant is expected to work cooperatively with and serve in an advisory and supportive capacity to the AVPSA and the student affairs staff members.

Primary Duties and Responsibilities
• Provide primary administrative support for the AVPSA and other professional office staff members as needed
• Responsible for maintenance of the AVPSA's calendar and appointment schedule, including planning and scheduling meetings, conferences and teleconferences
• Coordinate daily activities and programming efforts with other staff in the department of student affairs
• Make travel arrangements, prepare and process travel authorizations/claims, etc.
• Maintain an accurate filing system (electronic and paper) so that information is readily available
• Prepare correspondences, reports, payroll forms and other documents
• Monitor and reconcile budget expenditures, assist in the preparation and distribution of budget documents and maintain budget files
• Coordinate training efforts that support college-mandated changes or skills development
• Conduct research, provide research assistance and research analysis utilizing research materials via the web and higher education reference materials; gather information and assist in the preparation/execution of reports and programs
• Assist in planning and execution of special and ongoing events, such as recognition programs, Summer Welcome, parent/family events, training programs, speakers and other student events coordinated by the department
• Collect materials and prepare for director and division meetings; attend, record, prepare and distribute minutes from the meetings
• Maintain all staff personnel records including absence and travel forms; maintain and update regularly and ensure information is accurate
• Serve on various Student Affairs and University committees
• Perform various other Student Affairs functions and administrative support duties as required.
• Perform other job-related duties as assigned

Requirements

Required Essential Qualifications
• Three years of previous office experience
• Excellent written and verbal communication skills
• Ability to maintain confidentiality of records and information
• Superior organizational and problem resolution skills
• Must be able to provide a high level of critical thinking, attention to detail and will operate with a sense of urgency
• Ability to work autonomously if necessary, flexibility and collaboration skills are essential
• Strong computer and analytical skills

Required Education and Experience:
• Bachelor's degree required; master's preferred
• Ability and willingness to work night and weekend hours required, in addition to maintaining a regular work schedule
• A commitment to the mission, vision, and goals of Vaughn College

Abilities:
• Work effectively as a team member to ensure that departmental goals are met
• Ability to prioritize work, perform well under pressure
• Ability to manage multiple tasks and meet deadlines
• Good general business judgment, knowledge and practice

To apply, submit your resume and cover letter to:

Contact:
Mary Durkin, Assistant Vice President of Human Resources
Email: mary.durkin@vaughn.edu
Fax: 718.651.2553
86-01 23rd Avenue
Flushing, NY 11369

Assistant Director of Student Activities

Posted: 11/21/2013

Description

Vaughn College seeks a creative and energetic professional for assisting in the organization and execution of comprehensive student activities programming that provides an equitable student experience. Reporting to the dean of students and serving approximately 1,700 students, the assistant director is primarily responsible for planning, leading, and attending student activities on and off campus. The assistant director will also support student clubs and organizations and other large-scale events at the College. This is a year round, full-time position. Programming areas associated with this position include social, cultural, health and wellness, academic and parent/family programs.

The assistant director will:
• Lead student excursions to special events, fine and performing arts, athletic events, and cultural activities around the New York City area.
• Facilitate on- and off- campus, large- and small-scale events such as welcome week, spirit week, homecoming, senior week, new student orientation, family, friends and alumni weekend, honors convocation, and commencement; all sponsored by the student affairs division.
• Assist with the implementation of educational and extra-curricular offerings such as the Vaughn College Leadership Academy, trainings for resident assistants, orientation leaders, and student organizations, guest speakers and film series, as well as community service opportunities.
• Advise and offer logistical support for new and existing student organizations including student government and work directly with students to foster positive growth and leadership development.

The successful candidate will demonstrate a collaborative approach to student affairs and student activities. Creativity and enthusiasm for engaging the entire student body including part-time, full-time, commuters and residential students is needed. Must thrive in a fast-paced environment and enjoy working with a diverse community. Experience with clubs, organization and leadership development is a plus.

Requirements

Education:
• Bachelor's degree required; master's preferred
• 1 - 3 years' professional experience in student affairs, student activities or similar field

Other Requirements:
• Ability and willingness to work night and weekend hours required in addition to maintaining a regular work schedule. Occasional out-of-state chaperoning and travel.
• A commitment to the mission, vision, and goals of Vaughn College.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with faculty, staff, and student populations
• Superior organizational and problem resolution skills.
• Flexibility and collaboration skills are essential.
• Strong computer and analytical skills.

Abilities:
• Work effectively as a team member to ensure that departmental goals are met.
• Ability to prioritize work, perform well under pressure.
• Ability to manage multiple tasks and meet deadlines.
• Good general business judgment, knowledge and practice.

To apply, submit your resume and cover letter to:

Contact:
Mary Durkin, Assistant Vice President of Human Resources
Email: mary.durkin@vaughn.edu
Fax: 718.651.2553
86-01 23rd Avenue
Flushing, NY 11369

Part-time Public Affairs Assistant

Posted: 02/05/2014

Description

Vaughn College of Aeronautics and Technology seeks an energetic and dedicated individual for a part-time position in the public affairs department. This position, which reports to the director of public affairs, will play a significant role in supporting the daily activities of the department. The ideal candidate will possess strong writing, editing and organizational skills. Reasonable accommodation can be made to enable candidates with scheduling needs to perform the essential duties. The ideal candidate will have experience in public relations, public affairs or communications.

Essential duties and responsibilities include the following:
• Developing project timelines, trafficking jobs, maintaining deadlines.
• Writing and editing news items and College marketing materials.
• Proofing a variety of written materials according to Associated Press style.
• Assisting with the daily editing/updating of the College's website.
• Monitoring and updating the College's website with news and events information.
• Media list creation.
• Assisting with event coverage, photography and social media updates.
• Copying and maintaining files for the department.
• Ability to plan, prioritize, and problem-solve while handling multiple projects and meeting deadlines.
• Excellent verbal and written communication skills.

Requirements

• A bachelor's degree in communications or public relations preferred.
• Strong writing and editing background.
• Ability to use Microsoft Office Applications including Word, PowerPoint and Excel.
• Experience with Adobe Photoshop and In Design a plus.

To apply, submit your resume and cover letter to:

Contact:
Mary Durkin, Assistant Vice President of Human Resources
Email: mary.durkin@vaughn.edu
Fax: 718.651.2553
86-01 23rd Avenue
Flushing, NY 11369

Residence Hall Director

Posted: 04/10/2014

Description

Vaughn College is a private, four-year college committed to student success serving approximately 1,700 students in engineering, technology, management and aviation programs. The campus is located close to New York City and adjacent to LaGuardia Airport.

Vaughn College seeks an educational professional to serve as the residence hall director. This creative and energetic professional will be responsible for the oversight, management and administration of an educational residential hall facility with approximately 200 students (225 bed capacity). As a member of the student affairs team, the residence hall director will implement, organize and execute a comprehensive student program that provides an equitable student experience and educates the residential hall population through our four community values—community building and engagement; health safety and wellness; networking and collaboration; and leadership development. This professional will also support the housing living and learning communities and will provide academic, community development programs, wellness programs, student social programs and activities and in-service staff education.

Summary of Essential Job Duties:
• Maximize current design capacity and occupancy percentages.
• Manage occupancy, budgets, marketing, seasonal and semester opening and closing of the residence hall.
• Supervise the day-to-day operation of the residence hall community. Provide professional supervision and crisis intervention.
• Direct supervision of the residence life assistants, part-time support and paraprofessional residence life staff.
• Responsible for the recruitment, selection, training, and evaluation of paraprofessional residence life staff.
• Initiate, oversee and support policies and procedures that support a healthy living and learning environment. Coordinate, plan, schedule and present, in conjunction with paraprofessional residence life staff in areas of social, cultural, health and wellness, academics, and parent/family programs.
• Serve in a duty rotation and perform on-duty responsibilities during nights, weekends and special events.
• Responsible for providing support for each community's specific programming, community theme programs, learning communities and/or living learning communities.
• Serve as primary resource for staff and students in dealing with specific residence hall problems including roommate conflicts, diversity issues and other developmental concerns.
• Serve as an advisor, mentor, support and resource for the Residence Hall Association (RHA) and National Residence Hall Honorary (NRHH).
• Collaborate with residence life on health and safety inspections, fire drills, roster verification process, openings, closings, housing selections process, housing transition processes and roommate changes.
• Serve as a judicial administrator on all residential hall level one disciplinary code violations.
• Perform other duties as assigned.

Requirements

Education and Experience:
Bachelor's degree is required; master's degree preferred. One to three years of professional experience in student affairs, residence life, student activities or similar field; ability and willingness to work night and weekend hours is required in addition to maintaining a regular work schedule. Commitment to the mission, vision and goals of Vaughn College.

Skills:
Excellent written and verbal communication skills; strong interpersonal skills with faculty, staff, and student populations; superior organizational and problem resolution skills; ability to work autonomously is necessary, flexibility and collaboration skills are essential and strong computer and analytical skills.

Ability to work effectively as a team member to ensure that departmental goals are met; prioritize work, perform well under pressure; manage multiple tasks and meet deadlines and possess good general business judgment, knowledge and practice.

This is a 12-month, full-time position. Position compensation includes a furnished, two-bedroom apartment, internet, cable and utilities and a meal plan.

To apply, submit your resume and cover letter to:

Contact:
Mary Durkin, Assistant Vice President of Human Resources
Email: mary.durkin@vaughn.edu
Fax: 718.651.2553
86-01 23rd Avenue
Flushing, NY 11369

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